Airport Issues

Created: 2014.02.27 / Updated: 2020.04.29 11:17

Access to the VIP Facilities

The right to use the VIP lounge at the Vilnius International Airport free of charge is regulated by the Government Resolution No.1592 "On approval of the order of operating the flights carrying very important persons" of 6 December, 2004 and its amendments.

A written request with the following information shall be submitted to the Protocol Department of the Ministry:

  • the date and time of arrival/departure of the VIP, the number of flight, names and status of the members of the delegation, persons welcoming the VIP and seeing him/her off, the type and model of the vehicles coming to the airport, their number plates, and the names of the drivers entering the airport territory.

Persons not listed in the Resolution mentioned above may use the VIP lounge and pay for the facility according to the Vilnius International Airport pricelist. In this case, requests for the use of the VIP lounge should be submitted to the Airport authorities by the Embassies by e-mail [email protected] or fax: +370 5 230 6613.

The Ministry wishes to remind that the Airport authorities are responsible for safe operation of flights and thus impose certain requirements. Official delegations departing by regular flights shall undergo security screening, except the limited number of very high officials, i.e. the Head of State, the Head of Government, the Speaker of the Parliament, etc. Delegations departing by private plane could be exempted from security screening unless the pilot or the delegation itself requires to be screened.

Legislation:

  1. 2004 m. gruodžio 6 d. Lietuvos Respublikos Vyriausybės nutarimas Nr.1592 „Dėl skrydžių, kuriais vežami labai svarbūs asmenys, vykdymo tvarkos aprašo patvirtinimo”

Transfer of Diplomatic Mail

The procedure of delivering or receiving diplomatic mail in the Vilnius International Airport does not require any special cards to be possessed by the members of the Missions to perform their duties. Any member of the Mission can be authorized by the Head of Mission to act as a diplomatic courier. However, it is requested to inform the appropriate Airport authorities in advance about the Mission’s intention to deliver or to receive diplomatic mail.

The procedure of transferring diplomatic mail depends on its weight and size:

  1. Where the weight does not exceed 10 kg and size – 70x30x42 cm, the service is provided by the ground handling companies at the Airport:
Company: GHC „Baltic ground service“ (BGS)
Phones: +3705 252 5010, +3705 252 5592
Fax: +3705 252 5007
The service is provided for the airlines: Aeroflot, Air Lituanica, Avion Express, Brussels Airlines, Finnair, LOT, Transaero, Turkish Airlines, UIA, Wizzair
Company: GHC „Litcargus"
Phones: +3705 232 9292, +3705 232 9290
Fax: +3705 210 6369
The service is provided for the airlines: Austrian airlines, Air Baltic, EL AL, Estonian Air, Lufthansa, Norwegian Air, Polet Airlines, Ryanair, SAS, UTair
  1. Where the weight exceeds 10 kg and size – 70x30x42 cm, the diplomatic consignment is carried through the cargo terminal. The service is provided by the same companies mentioned above.

Under a written request of the Mission, the ground handling companies mentioned above inform the aviation security service that the diplomatic mail shall be delivered/received. It is requested to provide the information at least one day prior to the flight.

An authorised member of the Mission shall arrive to the Airport at least 45 min. before the departure and 20 min. before the arrival of the aircraft, to the cargo terminal - 60 min. before the departure of the aircraft in order to undergo the security procedure. After completion of the procedure, the member of the Mission will be escorted to the aircraft and back.

Legislation:

  1. 2004 m. rugpjūčio 26 d. Lietuvos Respublikos Vyriausybės nutarimas Nr.1078 “Dėl užsienio diplomatinio pašto ir užsienio konsulinio pašto perdavimo į orlaivius ir paėmimo iš orlaivių Lietuvos Respublikos oro uostuose taisyklių patvirtinimo”.

Flight Permission

  1. Flights of the state aircrafts of EU or NATO member states

Flights without Annual Diplomatic Clearance (Annual DIC):

Flights of the state aircrafts of EU or NATO member states to, from or over the territory of the Republic of Lithuania shall be performed upon permission.  

The Mission requesting permission for the flight shall submit a filled-in Application Form (Annex 10) no later than 5 working days before the planned flight. The permit is valid 4 hours before the planned departure time and 48 hours after the planned departure time.

The application for the flight shall be submitted to the Airspace Control Centre by e-mail at [email protected].

The application shall be submitted to the State and Diplomatic Protocol Department by e-mail at [email protected] only: 1) for flights with a VIP on board; 2) for flights of the non-state aircrafts carrying military equipment, weapons or military materials.

Flights with Annual Diplomatic Clearance (Annual DIC):

The Mission requesting an Annual DIC for the following year shall submit a filled-in Application Form (Annex 11) to the Airspace Control Centre by e-mail at [email protected].

An Annual DIC will be issued for a calendar year starting on January 1st of each year.

When using the Annual DIC, the Diplomatic Clearance Number has to be mentioned in item 18 of the ICAO Flight Plan.

Additionally, flight notification (by filling in the Application Form (Annex 10)) should be submitted one working day before the flights:

to the Airspace Control Centre by e-mail at [email protected], and to the State and Diplomatic Protocol Department by e-mail at [email protected] for flights with a VIP on board (if landing in the territory of the Republic of Lithuania);

to the Airspace Control Centre by e-mail at [email protected] for flights of the aircraft equipped with intelligence, surveillance, target acquisition, reconnaissance, and electronic warfare appliances.

Please note that the Annual DIC does not cover flights carrying International Civil Aviation Organization/International Air Transport Association (ICAO/IATA) non-compliant dangerous goods. The request (by filling in the Application form (Annex 10)) to execute such a flight should be submitted to the Airspace Control Centre by e-mail at [email protected] no later than 6 working days before the flight.

     2. Flights of the state aircrafts of non-EU or non-NATO member states  

Flights of the state aircrafts of non-EU or non-NATO member states to, from or over the territory of the Republic of Lithuania shall be performed upon permission.  

The Mission requesting permission for the flight shall submit a filled-in Application Form (Annex 10) no later than 5 working days before the planned flight. The permit is valid 4 hours before the planned departure time and 48 hours after the planned departure time.

The application for the flight shall be submitted to the State and Diplomatic Protocol Department by e-mail at [email protected].

In case of emergency, after working hours or at weekends, the application shall be submitted to the Airspace Control Centre by e-mail at [email protected] , and a copy of the application shall be emailed to the State and Diplomatic Protocol Department at [email protected].

Legislation:

  1. 2000 m. spalio 17 d. Lietuvos Respublikos aviacijos įstatymas Nr. VIII-2066  (nauja redakcija nuo 2020-01-02).
  2. 2004 m. rugsėjo 29 d. Lietuvos Respublikos krašto apsaugos ministro ir Lietuvos Respublikos užsienio reikalų ministro įsakymas Nr. V-1065/V-123  Dėl paraiškų išduoti leidimus vykdyti užsienio šalių valstybės orlaivių skrydžius į Lietuvos Respublikos teritoriją, iš jos arba per ją pateikimo, šių leidimų išdavimo, atsisakymo išduoti, panaikinimo tvarkos ir sąlygų aprašo patvirtinimo (nauja redakcija nuo 2020-02-01).

Airport Passes

Permanent permissions to the limited access areas of the Vilnius International Airport (hereinafter – the airport passes) are issued by the Aviation Security Department of the Vilnius International Airport. Airport passes can be issued to members of the Mission who need frequent access to the restricted areas of the airport due to their official functions, e.g. to deal with the diplomatic bag, to provide consular assistance to their citizens, etc.

The request to issue the airport passes, signed by the Head of Mission, shall include the list of persons indicating their names, position at the Embassy, and motivation of necessity for each of them to enter the restricted areas of the airport. There must be an official confirmation that a person applying for the airport pass is of unimpeachable reputation according to Parts 1, 2, 3, 4 of Paragraph 5 of Article 66 of the Aviation Law of the Republic of Lithuania (Žin., 2000, Nr. 94-2918).

The following documents shall be attached to the official request:

  • a copy of accreditation (ID) card, issued by the Ministry of Foreign Affairs;
  • a filled-in “Application Form for Permanent Personal Pass of SE Vilnius International Airport” (in English or Lithuanian).

The forms are available at the Aviation Security Department of the Vilnius International Airport. Documents required for obtaining the airport passes shall be submitted to the Director of the Aviation  Security Department (address: Rodūnios kelias 10A, LT- 02189, Vilnius, Lithuania).

The compulsory aviation security awareness training (approx. 4 hours) is organized for the members of Missions after the decision to provide them with the airport passes. A short test follows the training. Training could be organized in Lithuanian, English or Russian languages.

The airport passes are issued in one month after the application is submitted and are valid for three years. In order to renew the Airport passes the same procedure as described above applies.

For more detailed information the Ministry advises to contact directly the Aviation Security Department of the Vilnius International Airport (tel.: + 370 5 2739 323, fax: +370 5 2306010, e-mail: [email protected] vno.lt).

Legislation:

  1. 2010 m. lapkričio 10 d. Lietuvos Respublikos Vyriausybės nutarimas Nr. 1613-7 “Dėl Nacionalinės civilinės aviacijos saugumo programos patvirtinimo”;
  2. 2000 m. spalio 17 d. Lietuvos Respublikos aviacijos įstatymas Nr. VIII-2066.

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